Terms and Conditions
These Terms and Conditions apply to you as the Candidate listed in the Entry Form.
The Organisers may add to or amend these rules at any time. For the purposes of these
Terms and Conditions, the term the “Organiser” shall refer collectively to P.W. Trading Ltd
Entry
The deadline by which all entries must reach the Organiser is: 31th July 2022
All submission must be done online. Participants are required to fill up the submission form with all valid particulars together with your Film via email to talent@chatimeuk.com. Entries shall not be deemed to have been received by the Organiser unless you are able to produce proof of receipt by the Organiser.
All genres are accepted. However, to be eligible, the following criteria apply:
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the Film must include “What does 10 years mean to you” as one of its major themes.
Multiple entries are accepted. However, a separate submission form must be included for each Film submitted.
Entry into the Competition is not chargeable.
Filmmaker's undertakings and warranties
By submitting the Film for the Competition, you hereby undertake that
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you shall be liable for all aspects of compliance with this Agreement;
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you have been significantly and directly involved in all aspects of creative control and direction of the Film as either a director, producer or screenwriter;
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you have obtained and acquired all requisite rights, clearances and permissions with respect to the Film so as to grant to the Organiser the rights hereby granted.
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Submission of entry automatically transfers all rights to Chatime UK 10 Years Anniversary Short Film Competition organizer P.W. Trading Ltd. By submitting entry to Chatime UK 10 Years Anniversary Short Film Competition, you expressly grant permission to use your name, country, film name in publicity materials on and outside of the competition website:
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Arrange for public screenings of the Film solely or in conjunction with other films for the promotion of marketing of the Competition or of the businesses of the Organiser;
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Reproduce any photographs or other copyright material of yours which you have furnished or shall furnish to the Organisers, for the Organiser organising the Competition and for the promotion and marketing of the same and of the Film; and
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Use, upload and screen your Film and submitted materials relating to the Film on the Competition’s website; and on the website and social media of the Organiser and each supporting organisation.
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You further agree to assist the Organiser, without any form of compensation whatsoever whether monetary or otherwise, in connection with any application for rights and to do all such acts and things as any of the Organiser may advise, to be necessary or desirable to perfect such licence or rights in respect of the Film.
You warrant, undertake and agree with each of the Organiser that:
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you are free to enter into this Agreement and to grant to the Organiser the rights granted in it, and are not under any disability restriction or prohibition which might prevent you from performing or observing any of your obligations hereunder;
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you have not entered into and shall not enter into any arrangement which might conflict with these Terms and Conditions;
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you shall not, without the consent in writing of the Organiser, disclose, reveal or make public information of any nature in connection with the business of the Organiser or any information relating to the Competition which you obtained only because of the Competition, all of which shall be treated as strictly confidential;
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you warrant that for all works supplied by you to the Organiser you are the sole author of the works and the sole, absolute and unencumbered legal and beneficial owner of all rights of copyright and all other rights whatever in and to the works throughout the world; and
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you undertake to inform and indemnify the Organiser and keep each of them at all times fully informed of, and fully indemnified from and against all actions, proceedings, claims, demands, costs (including without prejudice to the generality of this provision legal costs of Organiser on a solicitor and own client basis), awards and damages, whether or not groundless, however arising directly or indirectly as a result of your negligence, any breach or non-performance by you of any of your undertakings, warranties or obligations under these Terms and Conditions.
Eligibility criteria
The Competition admits Filmmakers of age 18 and above.
Every submitted Film must be the original Film of the Filmmaker, who must have been significantly involved in the creation of the Film either as a director, producer or screenwriter.
You also agree that you have obtained the original author’s written consent to adapt the Film and accept adaptations of other films together with the submitted materials. If the Film is based on a person’s life story, a statement attesting to rights obtained for the incorporation of such story into your Film will need to be submitted together with all other materials.
The Organiser and its judges are not obliged to investigate and cannot attest to the authenticity of an applicant’s statement of authorship or rights.
The submitted Film shall not contain any material which has been sold and must not contain the property of any party other than the Filmmaker. Each Film must not have been sold, be in turnaround, or be in pre-production or have been produced at the time of the submitted deadline nor at the time the material is chosen as a finalist or Prize winner. If any part of the Film has been sold before or during the judging period, you will automatically be disqualified. Collaborations are accepted. However, division of any award monies will be your sole responsibility and the rights shall be granted as if both are of one contestant.
Format and content
Each submitted Film must comply with the following requirements:
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File type - .mp4 / .mov / .avi / .wmv
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Dimensions - 16:9 widescreen format -1280 x 720; or 640 x 360
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File size - No more than 300MB
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Duration - Each Film shall be of a minimum run length of 30 seconds or of a maximum run length of 3 minutes.
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Language - A submitted Film can be in any language. However, dialogue or words in a language other than English must be subtitled in English characters. The title of each submitted Film shall be either in English.
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Equipment - No restriction, you may use your mobile phones, tablets, cameras, etc.
A short synopsis of the story (no more than 150 words in English) must be submitted together with the short film.
Each Film must be submitted together with the completed submission form, duly signed by the Filmmaker, with all the relevant accompanying documents submitted at the same time. Incomplete submissions shall be rejected.
Submitted copies of Films will not be returned.
To be eligible for the Competition, your Film must be an original creation by you; must not infringe any third-party rights; must be suitable for publication (i.e., may not be obscene or indecent); must not contain obscene or pornographic material; may not contain potentially defamatory statements about any person, company, organisation or entity; may not invade privacy or other rights of any person, company or entity; must not violate applicable laws and regulations; and must not contain any works or materials that you do not owned or hold the rights to. The Organisers, in their sole discretion, may prohibit or disqualify any entries deemed to be inappropriate. The Organiser also reserve the right to refuse to screen a film or to make any announcements at the screening regarding the content of any film.
Judging
All entries will be submitted for a preliminary round of adjudication. Only Films that meet the approval of the preliminary round’s adjudicators will proceed to be judged by a panel of Judges. The Organiser reserve the right to make the final determination as to which films are eligible for the Competition. Neither the identities of the adjudicators nor their decisions of the preliminary round will be disclosed to the competitors and/or the public, nor are said decisions and/or the identities of the said adjudicators open to questioning, objections, appeals from you and/or the public. All decisions made are deemed final and conclusive.
Each submitted and qualifying Film will be judged for its overall quality and concept and will be judged on factors, including but not limited to originality, story line, structure, characterisation, dialogue, theme, setting and the Judges’ overall opinion of the Film.
The winning teams and entries of the competition will be decided by a panel of judges. Computation of scores and selection of winners by the panel shall be final. Further correspondence and disputes will not be entertained.
Personal Data Protection
All entrants may be filmed, photographed, and/or interviewed before, during and/or after the Competition. The intellectual property rights for these recorded material(s) shall subsist in the Organiser, of whom reserves all rights to use these recorded materials or any parts thereof for promotional and marketing purposes, including, without limitation, screenings and for the publicity, promotion and graphics related to the Competition and/or the business activities of the Organiser, and/or the Organiser as a whole.
By entering this Competition, you agree and consent to the Organiser independently collecting and using your personal data, including your name and photographs and other likenesses or identification indicia (as may be necessary) for the purposes of the Competition, including for the purposes of verifying your identity; ensuring the smooth operations of the Competition; and for the marketing and promotion of the Competition and/or of the Organiser. You agree and consent further to the disclosure of your personal data among the Organiser, and/or their respective authorised service providers for the following purposes, including but not limited to:
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administering and promoting the Competition, including to contact the winners of the competition, and
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publicity and/or advertising campaigns across all media, including in the Organisers’ printed publications, audio and/or visual presentations, promotional materials and/or their websites, whether in the original or edited format.
You further agree and acknowledge that the Organiser shall have the independent right to use your personal data for the purposes as aforesaid and that the Organiser shall independently own the copyright and all other intellectual property rights in and to the records of the personal data without any further compensation to you.
By participating in the Competition, you agree and consent to the terms and conditions of this Agreement, and to the Organiser collecting, using and disclosing the personal data which you have submitted, and sharing such personal data amongst themselves, for the purpose of contacting you via mail, electronic transmission (e.g. E-mail), SMS, telephone and other means of communication (whether via your UK telephone numbers or otherwise) for matters related to this Competition. None of the Organisers shall be liable for any safe custody, return, and non-delivery or missing of entries, late, misdirected or unavailable network, server or other connections or technical features.
Prize(s) are non-transferable and non-exchangeable. Chatime UK 10 Years Anniversary Short Film Competition Organising Organiser reserve all rights to substitute the publicised prizes with other prizes of similar commercial value, at their sole discretion and their decision(s) on all matters relating to the competition shall be final and binding. The winners’ list will be published on https://www.chatimeuk.com/talents.
General
By signing and submitting the submission form, and by the act of submitting a Film to this Competition, you have indicated agreement to
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all rules of this Competition and the decisions rendered by its judges and adjudicators;
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indemnify, defend and hold harmless the Organiser from and against all claims, demands, losses, damages, costs, liabilities and expenses (including legal fees) arising out of or in connection with any and all claims based on material(s) submitted herein in pursuance of the Competition;
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the Organisers’ right to amend the terms and conditions of this Agreement at their absolute discretion without prior notice to you; and
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be bound by these terms and conditions and by all decisions of the Organisers, the contest administrator and its adjudicators and judges, whose decisions shall at all times on any matter be considered binding and final. You also agree to waive any right to claim ambiguity or error in the terms and conditions of the Competition or the Competition itself.
Winner(s) will be selected only and when any of the submitted Films meets our quality standards. The Organiser therefore reserve the right to declare that there shall be no winners for the Competition should such quality standards should, in the opinion of the Organiser, not have been met.
You acknowledge that the Organiser receive numerous screenplays and story ideas in the course of its operation and any similarity to your Film material created, produced, distributed or represented by any of the sponsors or judges may be coincidental.
If an entry fails to comply with this agreement in any regard, it may be disqualified by the organisers without any avenues for appeals or redress.